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Data entry jobs are not a new thing on the online job market. This type of work went hand in hand with the invention of the computer. Today, many people worldwide are eager to work as data entry specialists and earn a decent side income. In most cases, you don’t need a specific qualification or a degree to become one, which is one of the main reasons this occupation is so popular among freelancers.
However, despite its popularity and chances to work remotely, a data entry position is not an ideal employment solution. The biggest flaw of this type of job is a rather small salary and rare promotions. Still, to be honest, the job itself is pretty easy.
Data Entry Careers - Everything There Is To Know
What Is a Data Entry Job?
Data entry involves inputting data into a computer using a keyboard, scanner, disk, or audio. The information a data entry clerk enters into a computer is sometimes stored on paper or another non-electronic medium. Today, many data entry jobs involve adding data to an online database to facilitate access for other individuals who need it.
The data entry job description includes sorting, compiling, and checking data. A data entry clerk is expected to meet deadlines, check documents for errors, make required corrections, and provide the employer with the final version.
Additional tasks may include obtaining missing information, writing reports, scanning, printing, and complying with security policies. Data confidentiality is a must in these jobs, which typically involve signing non-disclosure agreements.
Minimum Requirements
Not all data entry positions are created equal. Still, there are always minimum data entry job requirements, including some data entry experience, typing skills, MS Office skills, a basic understanding of databases, and attention to detail. Whether you’re looking for an office job or remote work, data entry requires a high school degree.
A data entry clerk is in charge of gathering data from clients, looking for specific information or data in a document, finding errors and correcting them, creating spreadsheets, entering data into relevant databases, backing up data, organizing data storage, etc. Of course, all of these tasks must be completed in line with company policies.
Types of Data Entry Jobs
When creating a data entry job alert, be careful with selecting employers because some can be fake. Legit data entry jobs will provide you with a steady income and a work-life balance, as you will likely work remotely.
There are numerous positions in data entry, and they can vary a lot. However, we can place them into several categories, such as regular data entry positions, online or remote jobs, microdata management, data formatting jobs, converting files, data entry keyers, data entry clerks, writing jobs, and transcription jobs.
If you are looking for an office job, selecting a company that respects the standard labor rights and says it’s an equal opportunity employer is always a good idea. An equal opportunity employer and does not discriminate on the basis of age, disability, race, ethnicity, gender, religion, sexual orientation, or national origin.
Regular Data Entry Positions
Regular data entry entails typing words into text processing software like Microsoft Word, which makes typing speed particularly important. You’ll usually get a PDF file that needs to be retyped into a Word document. That means that you need to be skilled in the complete Microsoft Office package to juggle tasks efficiently.
Remote Data Entry Positions
Some of the most popular jobs in the industry are online data entry jobs due to the possibility of working from home. Flexible jobs and remote work, which have always been coveted by employees, exploded during the COVID-19 pandemic and are now firmly established in various sectors.
The nature of remote work is the same or very similar to the work you do in an office, but you avoid traffic jams and can plan your day more efficiently. Examples of remote data entry jobs include bookkeeping clerk, administrative assistant, and health care typist.
Microdata Management Positions
Micro jobs most often involve entering captcha letters and numbers and copy-paste tasks. These tasks are easy to complete but can become tiring and repetitive. On the other hand, micro jobs are some of the best data entry jobs to do from home without investment, especially for entry-level workers.
Data Formatting Positions
Data formatting jobs are all about organizing documents containing poorly organized data or data that’s not organized. Also, tasks you can come across may include checking for mistakes, managing paragraphs, or creating tables.
File Conversion Positions
If you choose a file converting job, you should expect tasks involving retyping text embedded in an image or converting audio files to text. These tasks are great for home data entry jobs, but remember that you’ll need excellent listening skills and advanced target language knowledge to do well in this job.
Data Entry Keyers’ Positions
Another option is to opt for a job as a data entry keyer. You’ll be in charge of reading the data from a provided source and transferring it to online or offline software.
A payroll data entry operator is one of the most common professions in this category. Another popular one is typing data into a web-based system for different products.
Data Entry Clerk Positions
Data entry clerk jobs require the same data entry skills but are connected to governmental institutions, such as hospitals or municipal offices.
Transcriptionist Jobs
Some of the most popular jobs in data entry are remote transcription jobs. They are well-paid but are fairly difficult as far as data entry goes. These jobs require accuracy, confidentiality, and discretion.
Your job will be to create transcripts of premium quality while respecting deadlines. To meet tight deadlines, you’ll have to type very fast while maintaining a high level of accuracy. Having both skills will help you earn more. Transcriber jobs require strong grammar, spelling, and punctuation skills.
You don’t necessarily have to work in an office to be a transcriptionist. Your pace, your schedule, no commute, the comfort of your own home - all advantages of working in transcription jobs from home. You can spend time with your loved ones, take as many breaks as you like, listen to your favorite music, and work in a stress-free environment.
Career Opportunities and Earning Potential
Depending on your skill level and experience, you can make between $20 and $45 an hour working as a transcriptionist. Of course, in an entry-level position, the pay probably won’t be this high, but your income will increase as you continue getting more clients and gaining experience from transcription jobs online. Meeting deadlines and providing quality service will enable you to charge more for your work.
Transcription positions are available in a medical, legal, or corporate niche, so it’s safe to say that there are many opportunities for a great career. You need to work hard, provide the employer with great service, and never miss a deadline.
To work as a transcriber, you’ll have to receive appropriate training. After training, you’ll be taking a test, and if you pass, you’ll receive a certificate that will be valid in your state. This will provide you with the opportunity to network with potential clients.
Remote Work Requirements
Work-from-home transcription jobs will require a reliable computer and other office equipment such as a printer, recording device, and possibly additional items depending on the transcription tasks assigned to you.
If you are looking for a remote job, transcriptionist jobs could be the perfect solution. For this job, it’s important to have excellent time management skills since tasks will vary in complexity and have various deadlines.
Looking for a Job? We’ve Got You Covered!
Our team has compiled a list of the best transcription jobs and other data entry positions currently advertised by reputable employers. Just scroll back to the top, check out the job listing, and apply for the one that meets your requirements. You can filter your job search by job type, hours, and experience level.
If you are wondering how to become a transcriptionist and what it takes, keep in mind that a reliable computer system, good internet connection, and an active PayPal account will get you started. Of course, a majority of these jobs require testing, so in case you fail, there will probably be a period during which you won’t be allowed to retake the test.
When it comes to transcription jobs for beginners, the same requirements apply. The only difference is that you’ll work on much simpler tasks and be paid significantly less until you improve your skills. Bear in mind, though, that this should be just a stepping stone in your career and an opportunity to learn how to organize time and workspace and improve your communication with clients. Online transcription jobs for beginners can offer you all of that.
Freelance Working Opportunities
Many transcriptionists are freelancers, working either part-time or full-time. If this is the path you’re considering, prepare to regularly take tests that will demonstrate your skills to clients. For freelance transcription jobs, you won’t necessarily need previous experience or any special qualifications.
Transcriptionists are typically doing this type of work as a side gig, as pay is not that great and competition is fierce. A lucrative transcription job comes only every so often, so the idea is to regularly process a high volume to earn a decent amount, especially in an entry-level position.
Watch out for scammers offering transcription work, though. If a transcriber job ad sounds too good to be true, it almost certainly is.
Audio Transcription
Another very popular form of transcription is audio transcription. Your job would be to listen to recorded or live audio files and convert them to text.
Audio transcriptionists can be employed in the legal, medical, or general transcription industries. This kind of work doesn’t necessarily need to be done from the office, so you should be able to find it if you are regularly browsing ads for online transcription jobs.
If you’re looking to become an online audio transcriber, you need to have adequate equipment. You will need a quality headset for clear audio, transcription software, an industry-specific dictionary, a grammar and spelling checker, and probably a file converter program. It is useful for most audio transcription jobs to have a foot pedal to pause audio while leaving hands free for typing.
Coder jobs can be similar to transcribing. This coder (not to be mistaken for a computer programmer) converts survey responses to codes suitable for computer analysis.
Medical Data Entry
Doctors worldwide have increasing volumes of administrative work that consumes time they should be dedicating to patient care. This has given rise to a new type of work any administrative assistant can do: scribing.
Medical scribe jobs involve documentation in an electronic health record by preparing pertinent information for patients’ visits and documenting interactions between doctors and patients. Medical school applicants often find this type of work useful for getting clinical experience, which in turn helps them enroll in medical school.
Requirements and Responsibilities
Some data entry positions in the medical industry are fairly formal. Medical data entry specialists work in offices, hospitals, laboratories, and other health care facilities, providing clerical and administrative support.
Medical data entry jobs often entail working as a receptionist, coder, transcriber, and so on, in addition to entering data into the information system, keeping electronic records, filing paperwork, and writing reports.
Remote Work Option
Most people interested in medical data entry opt for remote medical transcription jobs, which is as well since more jobs than ever are available in this field. Employing medical transcriptionists is expensive and requires professional software, which is why many of these jobs are outsourced today and are done remotely.
While holding this position, you’ll manage medical coding, records, treatment plans, patient documentation, and prior authorization requests; sort nursing and clinical notes; make sure that the medical records are complete; obtain missing information, and the list goes on.
Your duties may also include helping with medical records requested by external agencies, the information sought by storage facilities, and coordination with transcriptionists.
What You Should Know About Working From Home
If you’re planning on doing medical data entry from home, you should first know that you’ll need some training or certification. This training will provide you with the necessary medical terminology and a general understanding of the human body. This knowledge is essential to transcribing a doctor’s dictation successfully.
Additionally, you’ll review transcriptions and correct mistakes created by speech recognition software. The reports you type out will become a part of a patient’s medical record, which are also kept up to date as part of medical transcription jobs at home.
Important Skills and Qualifications
A data entry job requires certain skills and qualifications, which you can easily achieve if you have a clear step-by-step procedure in mind. After reading this text, you’ll be much closer to learning important skills for this type of job posting.
Since a computer with a good internet connection will be your weapon of choice for entry-level data entry jobs, basic computer skills are crucial. This means that you should be able to install new software and keep the computer updated and protected since you will be dealing with other people’s and organizations’ data.
Basic Requirements
You are expected to demonstrate a decent typing speed and accuracy. The exact number of words per minute depends on the job type, but accuracy is always essential. Even for part-time data entry jobs, you should type at least 50-80 words per minute for part-time data entry jobs, although this number can vary.
You will need good organizational skills, which are crucial for any data entry job. You need to know how to organize a large amount of data into simple, accessible, and comprehensive lists. To do that, you need good communication skills to receive clear and precise instructions about the project.
Whether we are talking about home-based or in-house data entry jobs, the ability to do a repetitive job is as important as a good internet connection. This is simply the nature of the job. You will be performing the same or very similar tasks repeatedly, and you should be prepared for that. You should also be able to sit for a long time.
If you are looking for data entry work-from-home jobs, you should have basic knowledge of the most commonly used software and apps for data entry. That includes Microsoft Word for text processing, Excel for spreadsheets, and Google Docs. You are not expected to have advanced knowledge of these programs, but you should be able to use them.
As you can see, the requirements for applying are not that demanding, and everybody should be able to meet them with just a bit of effort.
How to Get a Data Entry Job
Once your search results have helped you establish which positions are in demand, it would be a good idea to take an online course to teach you skills related to data entry jobs. This will look good on your resume, showing you have some experience in the area.
While you are at it, you should also work on your typing and software skills. Put some effort into learning about data entry and text processing software.
The internet has got you covered if you’re having trouble finding a job in your area due to low demand. If you adjust your job search to online jobs, you can find legitimate data entry jobs you can do from home.
Practicing your interview skills is always a good thing to do when looking for the next job. This is something that can help you with any kind of work, not just data entry.
In addition to this, you should work on your resume. A great resume is something that escapes many job seekers. The most relevant experience should be listed at the top of your data entry resume. You should emphasize any past data entry work, relevant computer training, and any similar experience you had in the past.
Data entry is not a highly-paid job, especially for part-time data entry jobs from home. The wage is average at best. That’s why data entry is not the perfect solution for many people. However, it still offers some advantages to those just starting their freelancing careers, particularly if they live in a location that is low on jobs.
Responsibilities
Responsibilities can vary greatly depending on the job type, industry, experience, and other factors. A data entry job typically involves maintaining and updating a database, preparing source data, reviewing, following data entry program procedures, securing information with backups, maintaining data confidentiality, checking for errors, and similar duties.
In some positions, your duties may also include customer support or working as a receptionist or personal assistant.
Requirements
If you are looking for online data entry jobs done from home, you will need a stable internet connection and a computer that can support the required software. You will need good typing skills and knowledge of text and datasheet processing software.
Experience is always welcome, and you can gain it by freelancing in the beginning. A high-school diploma is often sufficient, whether you are looking for an office data entry job or legitimate data entry work-from-home jobs. Depending on the job type, employers can also require higher education or specific skills.
As for soft skills you should have for data entry work, you need to be very patient and prepared for a repetitive job. Sometimes, it can get very mundane and tiring. You’ll also need good organizational skills since your job will be to sort data into a clear, understandable, and navigable database and meet tight deadlines.
Best Paying Remote Data Entry Jobs
As mentioned, data entry is not among the highest-paid jobs, especially if you work from home. According to the Bureau of Labor Statistics, in 2021, the mean hourly wage for data entry keyers, excluding transcriptionists and typists, was $17.28, and the mean annual wage $35,940.
The median hourly wage for these professionals stood at $17.1, with the lowest earners getting $11.8 and the highest $22.9.
Administrative word processors and typists work in some of the highest-paying transcription jobs. On average, they earned a $20.8 hourly wage in 2021. The median wage was $21.2, with the top earners’ wage reaching $29. By comparison, the median hourly wage for all occupations was $22.
If you decide to specialize in a more demanding field, you should know that the average medical transcriptionist's wage stood at $34,220. The BLS doesn’t keep a record of legal transcriptionists' salaries, but these professionals usually make between $20,000 and $60,000 a year.
Of course, the precise amount of money you will make working as a data entry specialist depends on many factors. Your data entry salary can depend on the company you are working for, your speed, skill level, experience, and the volume of work.
Companies will always hire an experienced transcriptionist if they are ready to pay more. In this case, you will have to opt for a low-paid job if you are a beginner until you gain the experience needed for better pay.
Work Environment
As a data entry specialist, you will have medium social contact with your supervisors and colleagues. You will mainly communicate by telephone and in person. Sometimes you will use emails. You will have to be punctual and work at the pace set by the employer. You can work full-time or part-time, during regular business hours, and according to an established schedule.
You’ll be given a deadline for each task. Though you have to meet the deadline, you don’t have to work specific hours, which is one of the advantages of remote jobs.
Payment will depend on the entry volume. The faster you type, the greater the earning potential. You will pick up speed with assignments over time, so your income should rise over time as well.
The Upsides of Data Entry
These jobs are straightforward and organized, so they are not particularly stressful. You will also save a lot of money by not commuting.
Since you work from home, you can adjust the work atmosphere. The boss won’t be around, so you don’t need to worry about your business attire. Not spending too much on clothes is another cost-saving perk of remote data entry jobs. Also, you choose where to work - you can go to your favorite cafe or park if it’s a nice day outside.
You can even work at night if it suits you, as long as you meet the deadlines. Remote data entry jobs are free of office drama, which is also a plus. At the same time, you shouldn’t bring any household drama to your remote job, so you should keep your workspace separated from any domestic goings-on.
Job Outlook
According to the Bureau of Labor Statistics reports, opportunities for data entry jobs are projected to decline by 23% through 2028 from the 2018 levels. We can expect that with the continuation of technological advances, managers and workers will do their data entry and word processing, decreasing the need for data entry clerks.
Job Prospects
As for the job prospects, there is always demand for some sort of data entry work. Most often, you just need to google “data entry jobs from home” and find the one most suitable for you. The more experience you have, the better your options will be. As time goes by, you will build your reputation by performing well and meeting the deadlines.
If you’re not at ease with the unpredictability of remote data entry jobs, you can opt to become a professional data entry clerk. However, an experienced data entry clerk must have proper education and be highly skilled, among other requirements. An option you should also consider is to try working as an administrative assistant.
Summary
Data entry jobs are very popular and can be a good way to boost your budget. In an entry-level position, you won’t need a lot of experience. The requirements that you’ll have to meet include solid typing skills, a reliable computer, stable internet connection, and knowledge of relevant software.
Build your skills and experience over time to land better-paid jobs. When you find a good opportunity, stick to it. Always be careful when looking for a job, as you could run into scams. If you’re meeting deadlines and maintaining professionalism, you’ll build a better reputation that will bring new job opportunities.
Frequently Asked Questions
What do you do in a data entry job?
If you opt to work as a data entry professional, your job will be to enter information into a database or documentation platform. The information in question can be anything from bills to canceled checks.
For this, you will have to use a computer and adequate software. Another job you can have as a data entry professional involves transcribing data from recordings or phone conversations. Today, this type of job is mostly done electronically, but data can also be extracted from paper documentation, depending on the type of project.
What skills are needed for a data entry job?
A high-school diploma or GED equivalent is often required for a job in data entry. Some data entry positions require a bachelor’s degree, depending on the industry. Proficiency in data processing software is always needed - you’ll have to be well-versed in platforms in Microsoft Office for text documents and Microsoft Excel for spreadsheets.
How can I get data entry work at home?
You should start with freelance projects to gain some experience. Many websites offer freelance data entry work from home. However, you need to be careful - there are a lot of fake sites and scammers. You can broaden your job search to social media platforms - a good LinkedIn profile can help you immensely. Do the work to prepare yourself for the job interview.
How much do data entry jobs pay per hour?
The average wage for a data entry position is about $17 an hour. The more skills and experience you have, the higher the pay will be. Additional factors affect pay for data entry professionals. For example, you can have additional duties like customer service or other administrative duties such as keeping track of bookings, reservations, and schedules.
Do data entry jobs really pay?
A legitimate job as a data entry worker will get you paid, but the money isn’t great. Most often, it’s not a very dependable source of income, but it can come in handy as a side gig. You should be very careful when choosing a data entry job.
If the employer wants you to buy specific software, make some kind of starting investment, pay an administrative fee for training, or something similar, you should pass on that offer and look for an employer with a good reputation.
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