Data Entry Jobs

It might sound unbelievable, but data entry jobs are not a new thing on the online job market. This type of job went hand in hand with the invention of the world’s first computer. Today, many people worldwide are eager to work as data entry specialists and thus earn a decent side income. In most cases, you don’t need a specific qualification or a degree to become one, which is one of the main reasons why this occupation is so popular among freelancers in particular.

However, despite its popularity and chances to work remotely, a data entry position is not an ideal solution for employment. The biggest flaw of this type of job is a rather small salary and rare promotions. Still, to be honest, the job itself is pretty easy.

Data Entry Specialist Careers: Everything There is to Know

Data Entry Specialist 1

What Is a Data Entry Job?

Data entry is a type of job that includes the process of inputting data into the computer using a keyboard, scanner, disk, or audio (e.g., voice). The duties of a data entry employee include inputting data from paper forms or some other non-electronic form of data. Today, a lot of these jobs consist of adding data to an online database to ease access for other individuals who need it.

Data entry jobs description usually includes information on how to sort, compile, and check data that needs to be inputted. The employee will be asked to meet deadlines, check documents for errors, make required corrections, and then provide the employer with the final version.

The requirements mentioned above are just the basic ones, and additional tasks may apply, depending on the nature of the project. Data entry job description can include tasks, such as obtaining missing information from documents, writing reports, scanning, printing, complying with security policies, proper use of the equipment, and others. The confidentiality of data you are working with is of the utmost importance and is mandatory.

Minimum Requirements

Requirements for data entry can be very different depending on the type of work. Not all data entry positions are implying advanced proficiency, but there are always minimum data entry job requirements.

These requirements often (but not always) include some sort of experience in data entry, such as excellent typing skills, basic or advanced knowledge of MS Office Word and Excel, working knowledge of computer hardware and input devices, attention to detail, a basic understanding of databases, and many more. If you are looking for this job in a company, you should at least have a high school degree.

Data entry clerk job description could vary, but not too much. As an employee in this position, you’ll probably be in charge of gathering data from clients, looking for specific information or data in a document, finding errors and correcting them, creating spreadsheets, inserting data into relevant databases, backing up data, organizing the storage of data, etc. Of course, all of these tasks should be completed with company policies in mind.

Are you interested in Data Entry Jobs?


Types of Jobs/Positions

While searching for jobs as a data entry specialist, be careful with choosing an employer because some can be fake. Legit data entry jobs will provide you with a steady income and an opportunity to manage your time since these jobs are usually remote.

There are numerous jobs and positions in data entry, and they can vary a lot. However, we can divide them into several categories, such as regular data entry positions, online or remote type of jobs, microdata management, data formatting jobs, converting files, data entry keyers, data entry clerks, writing jobs, and transcription jobs.

Regular Data Entry Positions

Regular data entry implies typing words into text processing software like Microsoft Word, which means that typing speed is very important. You’ll usually get a PDF file that needs to be retyped into a Word document. That means that you need to be skilled in the complete Microsoft Office package to juggle tasks efficiently.

Online/Remote Data Entry Positions

One of the most popular jobs in the industry is most certainly online data entry jobs due to their flexibility and the possibility to work from home. The nature of work is the same or very similar to the work you do in the office, but you’ll avoid traffic jams, will be able to organize your workspace, and plan your whole day according to your needs and wishes.

Microdata Management Positions

Micro jobs most often involve entering captcha letters, numbers, and copy-paste tasks. These tasks are easy to complete but can become tiring and repetitive. On the other hand, micro jobs are one of the best data entry jobs from home without investment, especially for beginners.

Data Formatting Positions

Data formatting jobs are all about organizing documents that contain poorly organized data, or data that’s not organized at all. Also, tasks you can come across may include checking for mistakes, managing paragraphs, or creating tables.

File Conversion Positions

If you choose a file converting job, you should expect tasks that will contain retyping text embedded in an image or converting audio files to text. These tasks are great for home data entry jobs, but keep in mind that you’ll need excellent listening skills and advanced knowledge of a target language to complete these tasks correctly.

Data Entry Keyers Positions

Another option is to opt for data entry keyers jobs. In that case, you’ll be in charge of reading the data from a provided source and transferring it to a software, online or offline.

The payroll data entry operator is one of the most common professions in this category. Another popular one is typing data into a web-based system where you enter data for different kinds of products.

Data Entry Clerk Positions

Data entry clerk jobs imply the same kind of data entry tasks but are connected to governmental institutions, such as hospitals or municipal offices.

There’s a common misconception that writing jobs are also considered data entry. That’s not completely true because if you’re working as a copywriter, you’ll need a profound knowledge of marketing, and you need to be creative. Data entry is mostly copying, pasting, and organizing information.

Transcriptionist Jobs

One of the most popular jobs in data entry is remote transcription jobs. They are better paid but are one of the most difficult forms of data entry. These jobs require incredibly high accuracy, confidentiality, and discretion. Your job will be to create transcripts of premium quality while respecting deadlines. To meet tight deadlines, you’ll have to type very fast while maintaining a high level of accuracy. Having both skills will help you to earn more.

Transcriber jobs require you to remain professional at all times, especially if you’re working in an office. Your grammar, spelling, and punctuation should be at a very high level.

One of the great advantages of these jobs is that you often don’t have to work in an office. Your pace, your schedule, no commute, the comfort of your own home—these are all advantages of transcription jobs from home. You can spend time with your loved ones, take as many breaks as you like, listen to your favorite music, and work in a stress-free environment.

Career Opportunities and Earning Potential

Depending on your skill level and experience, you can make between $20 and $45 an hour working as a transcriptionist. Of course, as a beginner, the salary probably won’t be this high, but as you continue getting more clients and gaining experience from transcription jobs online, your income will increase. Meeting deadlines and providing quality service will enable you to charge more for your work.

Transcription positions are available in a medical, legal, or corporate niche, so it’s safe to say that there are many opportunities for a great career. You need to work hard, provide the employer with great service, and never miss a deadline. Feel free to search for various data entry jobs or look for a position in the judicial system. To provide yourself with more opportunities, you can create a mobile transcription service and offer it to your clients, saving them a lot of time.

If you want to work as a transcriber, you’ll have to go through real training. After training, you’ll be taking a test, and if you pass, you’ll receive a certificate that will be valid in your state. This will give you the opportunity to meet new people, and some of them may become your clients.

Remote Working Requirements

Work from home transcription jobs will require you to have a reliable computer. You can choose whether you’ll use a desktop or a laptop, but sometimes you may need both. You’ll need some office items such as a comfortable office chair and desk, printer, recording device, and possibly additional equipment depending on the transcription tasks assigned to you.

If you are looking for a side job, transcriptionist jobs could be a perfect solution for you. If you are wondering what a transcriptionist is, it’s a worker who is transcribing materials over an agreed period and meeting all requirements. It’s important to have excellent time management skills since tasks will vary in complexity and have various deadlines.

Looking for a Job? We’ve Got You Covered!

If you already have some experience and reputation, then what are you waiting for? Our team has compiled a list of the best transcription jobs available. Just scroll back to the top, check out the job listing, and apply for the one that meets your requirements!

If you are wondering how to become a transcriptionist and what it takes, keep in mind that a reliable computer, good internet connection, and an active PayPal account will get you started.

Of course, this can vary depending on the job itself. The majority of these jobs require testing, so in case you fail, there will probably be a period during which you won’t be allowed to retake the test.

When it comes to transcription jobs for beginners, the same set of rules and requirements will apply. The only difference is that you’ll work on much simpler tasks and be paid significantly less, especially at the start. You probably won’t need previous experience but will have to pass the transcription test to land the job.

Bear in mind that this should be just a stepping stone in your future career and the opportunity to learn how to organize time, workspace, and to improve your communication with the clients. Online transcription jobs for beginners can offer you all of that.

Freelance Working Opportunities

Another option for finding a job as a transcriber is through freelancing. This way, you’ll have the option to choose the topics you want to transcribe, decide on a workload you feel comfortable with, and complete tasks whenever you want, as much as you want.

You’ll need to have a computer and a stable internet connection, and you will have to pass some tests. That way, your clients will have better insight into your skills and see if your transcriptions are in line with the standards. For freelance transcription jobs, you won’t necessarily need previous experience or any special qualifications.

Although these types of jobs are generally not paid that much, transcriptionists can receive a hefty income. You’ll need to arm yourself with a lot of patience since these jobs, although being very good, are not that easy to find. Sometimes it can take over a year to get an offer for a good transcription job. Once someone lands a great gig, it’ll take a lot of time before they let someone else have it. That’s the reason why competition in this line of business is so fierce.

Another thing you should be very careful about is that there are many scammers offering transcription work, taking advantage of despair some people may find themselves in. If the offer for the ideal transcriber job sounds too good to be true, it most certainly is.

Audio Transcription

Another very popular form of transcription is audio transcription. Your job would be to listen to recorded or live audio files and then convert them to text. Audio transcriptionists can be employed by legal, medical, or general transcription industries. This kind of job doesn’t necessarily need to be done from the office, so you should be able to find the option for online transcription jobs.

If you want to become an online audio transcriber, you need to have adequate equipment. You will also need a quality headset for clear audio, special transcription software that will help your transcription look more polished and professional, an industry-specific dictionary to grapple the commonly used words in these industries, grammar and spelling checker, and probably some file converter.

For most audio transcription jobs, a good foot pedal will enable you to have free hands because you will be able to stop and pause audio files with your foot, which leaves you more time for typing.

There is another similar type of job that expects you to convert responses from some surveys to codes that will enable a computer to perform analysis. These jobs are known as coder jobs, but you should not mix them with coding related to programming. Essentially, provided data will be in the form that’s not suitable for computer analysis, and your job will be to code all the responses in the form that is suitable.

Medical Data Entry

One of the most pursued fields for data entry is medicine since it offers a variety of options for landing high-quality gigs. Doctors have a tough time keeping up with records, and all that administrative work consumes time they should invest in taking care of their patients.

Medical workers need to spend more time with patients, which opens up new possibilities for online job seekers. Scribe jobs are a solution that will help doctors with their documentation and free up time they can use to work closely with their patients.

As a medical scribe, you’ll work as a personal assistant to the physician. Your job will be to deal with the documentation in the Electronic Health Record by obtaining information about patients’ visits, which will make patient care efficient and complete.

Available medical scribe jobs can be an excellent opportunity to follow physicians wherever they go, learn as you spend time with them, and perfect medical terminology and coding. This position will allow you to meet important people from the field of medicine, and you will find out how the healthcare industry works.

Requirements and Responsibilities

Some data entry positions in the medical industry have a higher degree of formality. That’s because medical data entry specialists work in offices, hospitals, laboratories, or other health facilities. You’ll be provided with different clerical and administrative support while being in charge of medical data entry jobs. Besides simple data entry, you’ll have a chance to work as a receptionist, coder, transcriber, etc.

As with any other job in data entry, you’ll also need a computer as the main tool. Your job will be to insert data into the information system, collect data from different sources, keep electronic records, file paperwork, and write reports. As mentioned above, this position is often combined with other positions, so you’ll likely have more responsibilities in this area of data entry.

Work From Home Option

Since the medical data specialist position is more formal, complicated, and comes with lots of other responsibilities, most people looking for data entry in medicine choose medical data entry home jobs. As the name suggests, these types of medical jobs can be done from home, which is already recognized as one of the most tempting upsides, but they also require total commitment.

While holding this position, you’ll manage medical coding, records, treatment plans, patient documentation, and prior authorization requests, sort nursing and clinical notes, make sure that the medical records are complete, obtain missing information, etc.

Your duties may also include helping with medical records requested by the external agencies, information requested by the storage facilities, coordination with transcriptionists, or even some medical transcription jobs from home.

One of the greatest ways in which we can help medical professionals struggling with paperwork, long shifts, emergency calls, and similar daily issues is most certainly through medical transcription. This way, we can create some valuable time for medical professionals that they can dedicate to their patients. That is easily achieved just by removing the burden of manual data entering.

Remote medical transcription jobs often include medical history, discharge summaries, consultations, operative records, medical interviews, etc.

Since employing in-house transcriptionists and acquiring adequate software can be very expensive, and most hospitals and healthcare practices operate on a limited budget, the solution was found in outsourcing. That opened up new opportunities for people who want to work in the field of medical data entry. They can now apply for medical transcriptionist jobs, improve their financial situation, and help medical professionals keep up with paperwork.

What You Should Know About Working From Home

Work From Home

If you’re planning on doing medical data entry from home, the first thing you should know is that you’ll need some type of training or certification. If you don’t have such certification or training, you’ll see that it’s almost impossible to find medical transcription jobs.

This training will provide you with the necessary medical terminology and vocabulary and a general understanding of the human body. This knowledge is essential if you want to transcribe a doctor’s dictation successfully.

You’ll have to record dictations from doctors and then type out what is said. Additionally, you’ll have to review these reports and correct mistakes created by the speech recognition software. The reports you type out will become a part of the patient’s medical record, which are then kept up to date as part of the medical transcription jobs at home.

Important Skills and Qualifications

There are a couple of very important skills and qualifications you need to have when it comes to a data entry job. Those skills and requirements can be easily achieved if you have a clear step-by-step procedure in mind. After reading the text, you’ll be much closer to learning important skills for this type of job.

For online data entry jobs, a good internet connection is a first and most important thing since it makes communication between you and your employer possible. It also enables you to exchange and access data. Today, that’s not such a big problem since most homes have a stable internet connection.

Since the computer will be your weapon of choice, basic computer skills are crucial. This means that for entry-level data entry jobs, you should be able to install new software, keep the computer up to date and protected since you will be dealing with other people’s and organizations’ data. As you already know, it’s important to keep them safe.

Basic Requirements

It is expected from you to have a decent typing speed and accuracy. The exact number of words per minute depends on a type of job, but accuracy is always essential. Even for part-time data entry jobs, you should type at least 50–80 words per minute, although this number can vary.

You will need to have some good organizational skills because they’re crucial for any data entry job. You need to know how to organize a large amount of data into simple, accessible, and comprehensive lists. To do that, you need good communication skills so you can receive clear and precise instructions about the project.

Whether we are talking about home-based or in-house data entry jobs, the ability to do a repetitive job is something as important as a good internet connection. This is simply the nature of the job. You will be performing the same or very similar tasks over and over again, and you should be prepared for that. You should also be able to sit for a long time.

If you are looking for data entry work from home jobs, you should have the basic knowledge of the most commonly used software and apps for data entry. That includes Microsoft Word for text processing, Excel for spreadsheets, Google Docs, etc. It’s not expected of you to have advanced knowledge of these programs, but you should be able to use them.

As you can see, requirements for applying are not that demanding, and everybody should be able to meet them with just a bit of effort.

How to Get a Data Entry Job?

If you are interested in getting a data entry job, the first thing you should do is familiarize yourself with requirements for the position. Data entry can be very different from situation to situation, so you should know what exactly you are getting into and what is expected of you.

Once you’ve seen which positions are in demand, take online courses that are more closely related to data entry jobs. By doing this, your resume will be upgraded and will show potential employers that you have some experience in this area.

While you are at this, you should also work on your typing and software skills. Put some effort into learning about data entry and text processing software since those are among the basic requirements.

If you’re having trouble finding a job in your area due to low demand, the internet has got you covered. Available technology offers new possibilities that should be utilized. Therefore, go ahead and look for online jobs. That way, you’ll have the opportunity to find legitimate data entry jobs you can do from home.

You won’t waste any time practicing your interview skills for the next job, and this is something that can help you with any kind of work, not just data entry.

In addition to this, you should work on your resume. Having a great resume is another thing that can help you with employment in the long run. The most relevant experience you have should be listed at the top of your data entry resume. You should place emphasis on your past data entry work, relevant computer training, and any similar experience you had in the past.

Data entry is not highly paid, especially part-time data entry jobs from home. In most cases, salary is average to little below average. That’s the reason why data entry is not the perfect solution for a lot of people, but it still offers some advantages to those who are just starting their freelancing careers.


Responsibilities can vary greatly depending on the type of job, industry, experience, and other factors. Your responsibilities with a data entry job will usually include maintaining and updating some kind of database, preparing source data by sorting information, reviewing, following data entry program procedures and techniques, securing information with backups, maintaining data confidentiality, checking for errors in data and databases, and similar duties.

Additionally, for some positions, your duties may include customer support or working as a receptionist or personal assistant, depending on a position.


If you are looking for online data entry jobs from home, you will need a stable internet connection and computer that can support the required software. You will need good typing skills and knowledge of text and datasheet processing software.

Experience is always welcomed, and you can gain it by freelancing in the beginning. A high school diploma is most often enough for required qualifications, whether you are looking for an office data entry job or legitimate data entry work from home jobs.

Since the type of job can vary a lot, some employers are looking for higher education while some industries require specific skills. You can look for such jobs online, but you need to know that you’ll be required to pass the employer’s test (which, if you fail, you will be able to take again after several weeks or months) to land remote data entry jobs

As for personal traits you should have for data entry work, you need to be very patient and prepared for a repetitive job. Sometimes, it can get very boring and tiring. You’ll also need good organizational skills since your job will be to organize data into a clear, understandable, and navigable database.

Another important thing where a good organization comes in handy is meeting deadlines. You will always have a deadline, and your reputation will depend on whether you can deliver on time.


Best Paying Remote Data Entry Jobs

Salary 1

As we stated earlier, data entry is not among the highest paid jobs, especially if you work from home. According to the Bureau of Labor Statistics, in 2017, a mean hourly wage for data entry keyers, not transcriptionists and typists, was $15.64 per hour, spanning from $10.37 per hour for new hires to $22.24 per hour for more experienced workers.

This means that a data entry job salary may amount to $32,530 per year, but these figures can differ drastically from state to state.

Transcription is one of the best-paid positions in this field and offers many opportunities. On average, you can earn around $15 per hour, but the rate can go up to as much as $30 per hour for advanced transcriptionists, making it one of the highest paying transcription jobs. This way, you’ll make around $1,500 each month with just 2.5 hours of work per day, working only on weekdays from home and at your convenience.

Now that sounds amazing, doesn’t it?

Furthermore, according to the Bureau of Labor Statistics and its study in May 2017, the mean hourly wage was $17.50 per hour. And if you’re wondering what the annual income looked like, reported figures put the yearly medical transcriptionist salary at $36,400.

The BLS doesn’t keep a record of salaries for legal transcriptionists, though, but people usually make between $20,000 and $60,000 a year with an average of $26,400 as of 2018. This means that there are a lot more job positions that are less paid.

Of course, the precise amount of money you will make working as a data entry specialist depends on many factors. Data entry salary can depend on the company you are working for, your speed, skill level, experience, and the volume of work.

Companies will always hire an experienced transcriptionist if they are ready to pay more. In this case, you will have to opt for a low-paid job if you are a beginner until you gain the experience needed for a better data entry jobs salary.

When it comes to salaries, the average annual pay for a data entry clerk in the US is $39,590 a year, as of December 17, 2019. Yearly salaries can go as high as $78,000 and as low as $17,500 per year. The majority of data entry clerk salaries range between $27,000 (25%) and $48,000 (75%) across the US. The average data entry clerk salary varies slightly (up to $21,000), which implies that there may be fewer opportunities for advancement based on skill level.

Work Environment

As a data entry specialist, you will have a medium level of social contact with your supervisors and colleagues. You will mostly communicate by telephone and in-person. Sometimes you will use emails. You will work alone, but you’ll also be a part of the team. Offices are always indoors and shared with other workers, which is not the case with remote data entry jobs.

You will have to be punctual and work at a pace set by the employer. You can work full-time or part-time, regular business hours, and according to an established schedule.

You can opt to work from home since it can be done online using a computer, adequate software, and a good internet connection. You will receive a web link or an email with instructions for each task. These online data input jobs enable you to work from home instead of going to the office every day.

You’ll be given a deadline for each task. You’ll have to meet the deadline, but you don’t have to work specific hours. You will also have maximum freedom in choosing the assignments you take on, allowing you the flexibility to manage your other commitments. That’s one of the greatest advantages of work from home data entry jobs.

When it comes to payment, it mostly depends on each entry. The faster you type, the greater the earning potential. You will pick up speed with assignments over time, so your income should rise.

The Upside of Data Entry

These types of jobs are straightforward and methodical, so they are not particularly stressful. You will also save a lot of money by not commuting.

Since you work from home, you can adjust the work atmosphere to your liking. The boss won’t be around, and work at home data entry jobs will give you the opportunity not to worry about your business attire since you can work in your favorite pajamas. Not spending on clothes is another opportunity to save some extra money. You are not bound to your home for work. You can go to your favorite cafe or park if it’s a nice day outside.

That’s one of the best things about these data entry online jobs, as you’ll be able to work when it suits you best. Maybe you don’t like to get up early, or you have family duties in the morning. Not a problem — you can clock in your hours after you’re done with your daily tasks.

You can even work at night if that suits you, as long as you meet the deadline. Also, you don’t have to worry about getting involved in the ever-present office drama and you’ll spare yourself stress and tension attached to it by having remote data entry jobs.

Even if you do work from home, you should stay professional. You should separate your workspace from the rest of the household while you are working. You will have to attend meetings, and you will have important business calls, so it’s not professional to hear kids crying or dogs barking in the background.

Job Outlook

Unfortunately, according to the Bureau of Labor Statistics reports, opportunities for data entry jobs are projected to decline by 23% between 2018 and 2028. We can expect that with the continuation of technological advances, managers and workers will do their own data entry and word processing, which will decrease the need for data entry clerks.

Job Prospects

As for the job prospects, there is always a demand for some sort of a data entry job. Most often, all you have to do is google data entry jobs from home and find the one most suitable for you. Be careful about scammers and fake offers. You’ll be able to try out for more positions if you have more experience and adequate skill set for data entry. As time goes by, you can build your reputation by performing well and meeting deadlines agreed upon.

In case you are not at ease with the unpredictability of getting and keeping data entry remote jobs, you can opt to become a professional data entry clerk. Professional data entry clerk by definition requires you to have proper education, a diploma, understanding of what it means to be professional, and a lot of other requirements. In this case, your job will be more stable, you will have a better salary, and will be able to get better projects.

Frequently Asked Questions (FAQ)

What do you do in a data entry job?

If you opt to work as a data entry professional, your job will be to type information into a database or a documentation platform. For this, you will have to use a computer and adequate software. Another type of job you can have as a data entry professional includes transcribing data from recordings or phone conversations. Today, this type of job is mostly done electronically, but in some cases, paper documentation can be used as well, depending on the type of project.

What skills are needed for a data entry job?

Most often, employers need to have a high school diploma or GED equivalent for a job in data entry. Depending on the industry, some data entry positions require a bachelor’s degree. You’ll know everything about the requirements beforehand as they are always made clear before interviewing for the job. 

Proficiency in data processing software is always required, so you’ll have to be well-versed in platforms like Microsoft Office for text documents or Microsoft Excel for spreadsheets.

How can I get data entry work at home?

At first, you should start with freelance projects to gain some experience and get acquainted with the responsibilities you will have. There are a lot of websites with offers for freelance data entry work from home. But be careful since there are a lot of fake sites and scammers. You can broaden your search on social media platforms, and a good LinkedIn profile can help you a lot. Prepare yourself for the interview and repetitive tasks.

How much do data entry jobs pay per hour?

The average wage for a data entry position ranges from $10 to $17 an hour. On average, the pay is $12.92 an hour. The more skills and experience you have, the higher the pay will be. Additional factors are determining the pay for data entry professionals. For example, you can have additional duties like customer service or other administrative duties like keeping track of bookings, reservations, schedules, etc.

Do data entry jobs really pay?

A legitimate job as a data entry worker will get you paid, but the money isn’t too great. Most often, it’s not a very dependable source of income, but it can come in handy as a side gig or improve your finances. Again, you should be very careful when choosing a data entry job. If the employer wants you to buy specific software, make some kind of starting investment, pay an administrative fee for training, or something similar, you should pass on that offer and search for a company with a good reputation.


Data entry jobs are very popular and can be a good way to boost your budget. On an entry-level, you won’t need a lot of experience. Still, good typing skills, a reliable computer, stable internet connection, and knowledge of proper software are requirements you’ll have to meet. Build your skills and experience over time to land better-paid jobs. When you find a good opportunity, stick to it. Always be careful when looking for a job. If you’re meeting deadlines and maintaining professionalism, you’ll build a better reputation that will bring new job opportunities.